9 Story USA is seeking an Office/Facilities Manager. Working in our dynamic and creative business environment, the Office/Facilities Manager is responsible for the efficient client operations and management of the 9 Story Media studio space. This is a one-year contract position with the option to renew.
Responsibilities:
• Responsible for day-to-day office operations management, including safety and regulatory checks for leased office space.
• Responsible for ensuring office compliance with COVID-19 safety precautions, keeping up to date on latest local guidelines and best practices, ensuring smooth transitions during the phases of back-to-office reintegration.
• Work with internal team and external consultants to oversee the return to work process. Work closely with IT through the planning of all networking, research and procure office furniture and ensure optimal space planning making best use of the studio space, as well as optimal set up for collaborative workflow.
• Responsible for budget and expenditure planning and management, including proactive review of all requests from production, and detailed reporting on same. Implement best practices to improve efficiency and productivity while striving to reduce operating costs.
• Manage the security, cleaning, maintenance (planned and reactive), and service of the offices to ensure a safe and comfortable working environment for staff.
• Negotiate contracts with external vendors for all facilities services, equipment and office products.
• Supervise and coordinate work of contractors (such as electricians, plumbers, etc.) to fix things as needed, and make small improvements.
• Support IT department in procuring equipment and anticipating technology needs.
• Look to optimize space planning, internal moves and office utilization.
• Keep management team updated on developments connected to the office. Make sure all teams have the needed information and priority projects are on track.
• Ensure maintenance and procurement of key office tools and supplies. Provide team with reports and recommendations as needed.
• Assist Consumer Products teams with storage and upkeep of sales materials.
• Order office supplies, snacks, and beverages for office.
• Assist with office credit card reconciliation.
• Responsible for arrangement of in-office company lunches
• Plan and coordinate company event.
• Find and send gifts to staff and partners as needed.
• Assist with scheduling meetings and conference rooms as needed.
• Distribute mail and packages as they get delivered.
• Greet guests and visitors.• 3-5 years experience in a similar position and environment is an asset
• Strong organizational and time management skills
• Ability to move projects forward autonomously in a fast-paced environment
• Strong communication skills and e-mail etiquette
• Proactive problem solving
• Professional and customer-centric with a flexible attitude
• Completed appropriate COVID-19 compliance officer training
