Office and Facilities Manager
New York, NY – 5.21.2021
9 Story USA is seeking an Office/Facilities Manager. Working in our dynamic and creative business environment, the Facilities Manager is responsible for the efficient client operations and management of the 9 Story Media studio space. This is a one year contract position with option to renew.
Key Responsibilities
• Responsible for day-to-day office operations management, including safety and regulatory checks for leased office space • Work with the Director of Production to keep priority projects on track with their needs • Support IT department in procuring equipment and anticipating technology needs • Work with senior staff and external consultants to oversee the return to work process. Work closely with IT through the planning of all networking, research and procure office furniture and ensure optimal space planning making best use of the studio space as well as optimal set up for collaborative workflow • Manage the security, cleaning, maintenance (planned and reactive) and service of the offices to ensure a safe and comfortable working environment for staff • Responsible for ensuring office compliance with COVID-19 safety precautions, keeping up to date on latest local guidelines and best practices, ensuring smooth transitions during the phases of back-to-office reintegration • Manage procurement of facilities needs, implement best practices to improve efficiency, to constantly strive to reduce operating costs and increase productivity • Look to optimize space planning, internal moves and office utilization • Budget and expenditure planning and management, including proactive review of all requests from production, and detailed reporting on same • Negotiate contracts with external vendors for all facilities services, equipment and office products • Supervise and coordinate work of contractors (such as electricians, plumbers, etc.) to fix things as needed, and make small improvements • Coordinating facility requests from staff, get approvals as needed, and responding to same • Ensure maintenance and procurement of key office tools and supplies. Provide Director of Production with reports and recommendations as needed • Assist Consumer Products teams with storage and upkeep of sales materials • Order office supplies, snacks, and beverages for office • Responsible for arrangement of in-office company lunches • Plan and coordinate company events • Find and send gifts to staff and partners as needed • Assist with scheduling meetings and conference rooms as needed • Distribute mail and packages as they get delivered • Greet guests and visitors |
Key Qualifications
- • 3-5 years experience in a similar position and environment is an asset
• Strong organizational and time management skills
• Ability to move projects forward autonomously in a fast-paced environment
• Proactive problem solving
• Professional and customer-centric with a flexible attitude
• Completed appropriate COVID-19 compliance officer training
